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Parents and legal guardians arrive at the designated check-in location and form lines based on alphabetical order or how students are organized within the evacuation site. Residential Shelter-in-Place video (available at the FEMA/Emergency Management Center at Oak Ridge National Laboratory Web site: Responding to Pandemic Flu in the Classroom Seminar (. Providing students and/or caregivers with regular opportunities to share the best ways of contacting them in the event of an emergency can be helpful in this regard. Standard Reunification Method Parent Handout (Spanish) One critical aspect of emergency response is an accountable reunification of students with their parent/guardian in the event of a school crisis or emergency. Discuss these plans with . District security and/or law enforcement personnel should be at the reunification site to ensure a safe and orderly reunification process. and schools on the reunification of children with parents or legal guardians following an emergency or disaster. emergency response plans and how to stay informed. School Emergency Forms Multihazard Emergency Planning for Schools Site Index, FEMA Acronyms, Abbreviations and Terms (FAAT) Book, After-Action Reports: Capturing Lessons Learned and Identifying Areas for Improvement, Dakota County Pandemic Influenza Tabletop Exercise After-Action Report/Improvement Plan, District-Wide Emergency Drill Site Observer Checklist, Training and Exercise Plan Workshop User’s Handbook, Identify Potential Hazards in the Neighborhood and Community Checklist, Identifying Potential Hazards Along Evacuation Routes Checklist, Outdoor Athletic Facilities and Playgrounds: Questions to Consider, Practical Information on Crisis Planning: A Guide for Schools and Communities, Preparing for Hazard Identification Checklist, School Grounds and Site Access Control: Questions to Consider, Development and Enforcement of Policies Checklist, Involving Students in Prevention Checklist, Lessons Learned From School Crises and Emergencies, Maintenance and Security Safety Checklist, Partnering With Law Enforcement Checklist, Personal and Family Preparedness Checklist, Recommended Emergency Supplies for the Whole School Checklist, Safe School Initiative: Implications for the Prevention of School Attacks in the United States (The Final Report and Findings), School Violence Prevention and Intervention Checklist, Communication and Collaboration During Natural Disasters:  Lessons Learned, Emotional and Behavioral Reactions of Children to Disasters, General Suggestions for Parent-Student Reunification Plans for Schools, Guidelines for Student/Staff Sudden Death, Implications for the Prevention of School Attacks in the United States (The Final Report and Findings of the Safe School Initiative), Methicillin-Resistant Staphylococcus Aureus (MRSA) in Schools, Pandemic Influenza: Preparedness, Response, and Recovery: A Guide for Critical Infrastructure and Key Resources, Planning for the Psychological Aftermath of School Tragedy, Responding to Infectious Disease: Multiple Cases of Staph Infections in Rural School District, School Violence Prevention and Intervention Checklist, Suggestions on Leading Class Discussion after a Death, When to Refer a Child to Mental Health Professionals: Preschool and Elementary School Students, www.fema.gov/emergency/nims/PublicInformation.shtm, Sample Pre-Incident Parent-Guardian Letter, Checklist of FY 2006 NIMS Compliance Activities for Schools, Dakota County Pandemic Influenza Tabletop Exercise After-Action Report/Improvement Plan, Emergency Response Information for School Facilities, Emotional and Behavioral Reactions of Children to Disasters, FEMA Long-Term Community Recovery Planning Process, FEMA Publication 229: Disaster Assistance, Frequently Asked Questions About NIMS Implementation Activities for Schools and Higher Education Institutions (HEIS), Managing the Psychological Aftermath of School Incidents Seminar, National Incident Management System Components, NIMS Implementation Activities for Schools and Higher Education Institutions, Planning for the Psychological Aftermath of School Tragedy, Suggestions on Leading Class Discussions after a Death, When to Refer a Child to Mental Health Professionals: Preschool and Elementary School Students, American With Disabilities Act Requirements Checklist, Collecting Information and Data Related to Safety Checklist, District-Wide Emergency Drill Site Observer Checklist, Identifying Potential Hazards Along Evacuation Routes Checklist, Identifying Potential Hazards in the Neighborhood and Community Checklist, Identifying School-Based Hazards—School Grounds Mitigation Checklist: DOC|PDF, Involving Students in Prevention Checklist, Pandemic Influenza Checklist for Schools, Preparing for Hazard Identification Checklist, School Bus Route Hazard Assessment Checklist, School Violence Prevention and Intervention Checklist, Emergency Information Form for Children with Special Needs – Blank, Emergency Information Form for Children with Special Needs – Sample, Americans with Disabilities Act Requirements Checklist, Emergency Information Form for Children with Special Needs – Blank, Emergency Information Form for Children with Special Needs – Sample, Investigation of Best Practices for Evacuating and Sheltering Individuals With Special Needs and Disabilities, Practical Information on Crisis Planning:  A Guide for Schools and Communities, Preparing for Disaster for People With Disabilities and Other Special Needs, Special Needs Students and Staff Considerations. Utilizing reunification cards can help to ensure a smooth reunification process. Once completed the card is separated and the bottom part is taken by a “runner” who will retrieves students. NASP Influence on Efforts to Reduce Violence and Improve School Safety, NASP Hosts Congressional Briefing on School Safety, 2018 GW/NASP Public Policy Institute: Early Bird Registration Ends 5/28, Federal Legislation to Address the Critical Shortage of School Psychologists, Statement of NASP President John Kelly Federal School Safety Commission Public Listening Session, NASP Leader Addresses the Effect of Media Coverage on School Violence at Federal Safety Commission Meeting, Advocacy, Leadership and Legislation...”Are we there yet?”, Advocating for School Mental Health Services within State Policy, Congress Poised to Provide Increased investments in Education, Mental Health, and School Safety, Government & Professional Relations Awards, Paul H. Henkin Memorial Scholarship Award, Mitigating Psychological Effects of Lockdowns, Anniversaries of Traumatic Events: Guidance for Educators, Care for Caregivers: Tips for Families and Educators, Become a Red Cross Disaster Mental Health Volunteer. Every school and child care center should ha… Write procedures and protocols: This activity will require an intensive session of writing, discussion … It’s back-to-school time for many kids this month. There are a variety of strategies that can be used. First and foremost, remain calm. The plan should include procedures for locating missing students. Planning for reunification requires consideration of a number of factors. Ideally, the site will have a number of large rooms so that students can be divided up and grouped by grade level. In addition, having these individuals visible can facilitate a sense of safety and security. In addition, schools must be accountable for maintaining the chain of custody for every student during and after a crisis. Emergency Preparedness and Parent-Student Reunification for Schools: Why You Need To Have a Plan and How Ident-A-Kid Visitor Management Can Help During an emergency, your school can use the Ident-A-Kid Visitor Management System to record parent information for Parent-Student Reunification . How Field Supervisors Can Encourage Advocacy Efforts Among Interns, Suicide Prevention within COVID 19 Pandemic, COVID-19 School Psychologist Practice Impact Survey, National and State School Psychology Association Membership Amidst a Global Pandemic, Secretary DeVos issues Waiver Requests to Congress, Senate Passes COVID-19 Education Stimulus Fund, Developing Relationships: Friend, Foe, or It’s Complicated, Vision 2020 - Advocacy in Action at Convention, Applications Open for FY 2019 STOP School Violence Grants, NASP Priorities Funded in FY 2020 Spending Bills, Nevada Finds its Advocacy Focus for SPAW 2019, What is Your Focus? The Standard Reunification Method provides school safety teams methods for planning, practicing and achieving successful reunification. One important thing to keep in mind is the content of the notification message. Celebrating School Psychology Awareness Week, US Department of Education Hosts First Ever School Psychology Roundtable, U.S. Department of Education School Ambassador Fellowship, "Nothing is More Powerful than an Idea Whose Time has Come", Joint Statement from Members of the Disability Community and Allies on Gun Violence Prevention Policy and Mental Health Disabilities, School Safety and Gun Violence Prevention Messaging Should Not Escalate Anxiety, Namaste: Incorporating Advocacy into your "Practice" - Back to School 2019, Building Capacity for Safe and Successful Schools: 2019 Public Policy Institute Recap, 2019 NASP/GW Public Policy Institute Featured Speakers, House spending proposal addresses several NASP priorities, Affecting Change Through Social Media: Tips to Stay Engaged and Informed After Convention is Over. This will be dependent on the level of impact experienced by students, staff and the community. That’s why we put together our webinar on best practices in reunification, drawn from our real experiences with real schools. This workbook is designed for use in development of a capabilities-based reunification plan for schools. Post-Disaster Reunification and K-12 Schools Schools and Post-Disaster Reunification Emergencies are always local events—they affect the individuals and area immediately surrounding them. Helping Children with Disabilities During an Emergency (CDC) The National Center for Child Traumatic Stress ; National Center for School Crisis and Bereavement ; Journey of Hope (Save the Children) Children and Disasters (American Academy of Pediatrics) Helping Children Cope After a Disaster (FEMA Accessible) Should it be required, the reunification of students with their parents following an active shooter event will be one of the most complex and involved responsibilities school staff members may ever face. What is the Cost of Providing Students with Adequate Psychological Support, Brunch with a Legislator: Creative Engagement with Policymakers, School Psychologists are Critical to School Safety and Preventing Violence, Advocacy in Action at the 2018 Convention, Public Service Loan Forgivness and School Psychologists, School Psychologists: Advancing Policy and Practice to Support ALL Students, Using Social Media to Advance Advocacy Efforts, School Psychology Graduate Students in Missouri are Outstanding Advocates, The Importance of State and Local Advocacy, The Every Student Succeeds Act and School Psychologists, NASP Calls for End of Ban on Gun Research, House Passes The Every Student Succeeds Act, NASP Urges Congress to Pass the Every Student Succeeds Act, Successful 2015 GW/NASP Public Policy Institute, Senate Passes ESEA Reauthorization Legislation, The President's Fiscal Year 2015 Budget Request, The Patient Protection & Affordable Care Act (ACA), Advocacy in Schools: A Graduate Student Example, School Psychologists as Change Agents: Advocating for Our Own Profession, Specialized Instructional Support Personnel Week 2016, 2016 PPI Participants, Prepare to be Inspired, Successful #NASPadvocates Twitter Campaign at the 2016 GW/NASP Public Policy Institute, Advocacy in Action around ESSA Implementation in Kentucky, Urge Congress to Preserve Funding for Title IV Part A of ESSA to Ensure Comprehensive School Mental Health Services, Advocacy: Relationships that Create Change, State Planning at ESSA Town Hall Meeting in Missouri, 2016 Presidential Candidates’ Statements Regarding NASP Policy Priorities, What the Trump Administration Could Mean for Public Education, Secretary DeVos Releases New ESSA Guidance, Tips for Open and Respectful Dialogues in the Classroom, Dynamic Speakers to Present at the 2017 Public Policy Institute, Graduate Students Serving as a Bridge in the Research-to-Practice Gap, The Potential Impact of Tax Reform on School Psychology Graduate Students, Leadership and Advocacy Tools and Resources. The sooner students are reunited with their caregivers, the less likely they are to exhibit traumatic stress. Explore the sections of PEMA's All-Hazards School Planning Toolkit. The vast majority of parents in the United States work outside the home. Transportation to and from the reunification site must include explicit consideration of students with disabilities and special needs. • Family Reunification Downloadable Training Package. Standard procedures are provided for these situations to assist facilities with a foundation for planning and a framework for response when an event happens. Student and Family Reunification Plan . This handout addresses key considerations to this process in the event that a school has been evacuated. Having up-to-date, accurate contact information for parents and legal guardians is critical to the reunification process. children, and let them know who could pick them up in an emergency. As with any other procedure included in a crisis response plan, the reunification process should be rehearsed. Consequently, reunification protocols should be included in all comprehensive school crisis plans and should be rehearsed on a regular basis. During a Student/Parent Reunification, the following steps … NCMEC is staffed 24-hours a day. Across the United States, Raptor is trusted to protect over 18,000 K-12 schools. 1. We spoke with school that had a parent child reunification plan that went a lot like this, it was an elementary school. Due to an emergency event, the Bellevue School District may be required to release students to parents and guardians through our controlled Student Reunification Process. Informal tabletop exercises can be helpful in clarifying roles and responsibilities of crisis response team members and school personnel during reunification. Recommended Citation:NASP School Safety and Crisis Response Committee. for emergency contact information complicates this process. For those schools in communities wherein families frequently move and/or those in lower SES areas, maintaining up-to-date contact information will be challenging. A predetermined and practiced reunification process helps to ensure that reunification will not add to the anxiety and trauma of the crisis. Reunification is the means for safe, orderly and documented reunion of students and families when event(s) at a school or in the neighborhood require that students are physically returned to a parent, guardian, or designated emergency contact. Browse emergency operations plans (EOPs), reunification guidance and tools, and other resources to support organizations responsible for the temporary care of children and youth. This protocol should include details regarding how and where this information will be shared. Ideally, hard copies of these contact cards should be kept in binders in case access to electronic information is not possible (e.g., due to an evacuation, power outage, lack of available computer). Each of these components must be planned for and shared with the school community, especially caregivers and families once established. In it, you’ll find: The best way to physically set up your reunification process. REUNIFICATION PROCEDURES. The campus may not be safe and your vehicle may block emergency crews. If the school had been evacuated, then the reunification will take place at evacuation facilities. For some of these students, an individual evacuation plan may be necessary. Print a STUDENT RELEASE FORM here . NCEF School Safety Assessment Guides (available at the National Clearinghouse Web site: Communicating With Owners and Managers of New Buildings on Earthquake Risk: A Primer for Design Professionals (FEMA 389) (available at the FEMA Web site library: Design Guide for Improving School Safety in Earthquakes, Floods, and High Winds (FEMA 424) (available at the FEMA Web site library: Developing the Mitigation Plan: Identifying Mitigation Actions and Implementing Strategies (FEMA 386-3) (available at the FEMA Web site library: Getting Started: Building Support for Mitigation Planning (FEMA 386-1) (available at the FEMA Web site library: HAZUS-MH Software (available from the FEMA Publication Warehouse: Incremental Seismic Rehabilitation of School Buildings (K-12): Providing Protection to People and Buildings (FEMA 395) (available at the FEMA Web site library: National Clearinghouse for Educational Facilities Web site (. All such communications must take place in a quiet and private area that is separate from the general caregiver waiting area. Requirement Emergency student reunification plan for every school is not a ‘nice to have’ but is a necessity in the aftermath of an emergency incident at any school. Please bring your identification. All-Hazards Plan Basic Checklist . School crisis response teams are encouraged to schedule and conduct some type of reunification practice at least once a year, at different times of the day and year. Ideally, the reunification site should be within walking distance so that the school is not dependent on other means of transportation as arranging for buses in the immediate aftermath of a crisis or disaster that requires evacuation can be very challenging. Floor plans of the reunification site(s) should be included in the school’s crisis response plan and placed within a “reunification go-kit.” Entrances/exits, windows, rooms for groups of students (including any specific staging areas for those with special needs), mental health crisis intervention rooms, caregiver check-in, and student-release locations should be designated on the plan well in advance of any crisis. Here, they are greeted by school personnel, provide identification and complete a reunification card for each student they are picking up. Educators and child care providers play an important role in helping children stay safe before, during, and after emergencies. Regardless, the site must be large enough to accommodate the entire student body and all school staff, as well as caregivers and additional volunteers as needed. The bottom part of the card should also include the student’s date of birth. We cannot overemphasize the importance of having an emergency plan which can be put in place when an unfortunate incident happens at … However, in some situations it may be best to evacuate students further away from the site, thus coordination must occur with district and/or community transportation personnel to plan for the use of district transportation in emergency situations. Emergency drills involve actual practice of reunification protocols, while functional exercises involve responding to a simulated event within realistic time frames. The Great Divide - Reaching Across the Aisle, NASP Releases Federal Policy Platform for 116th Congress, The Impact of 2018 Midterm Elections on the Future of Education, Achieving Funding Equity through State Funding Formulas. Once custody rights are confirmed, the top part of the reunification card is given to a runner who goes to the student’s staging area to retrieve them. The caregiver waits in a “reunification area” where reunification cards are matched and they are reunited with their child. These cards should be placed in alphabetical order, and organized by classroom and grade level to facilitate easier retrieval of individual students and family information. Often these sites include nearby schools; however, they may also include other facilities such as large churches and recreation centers. Go-kit contents should include reunification site floor plans; copies of emergency contact cards; directional signs; flashlights; a bullhorn with extra batteries; pens, pencils, and paper; and any other materials that might be needed and not available at the reunification site. Consideration of the best routes to nearby hospitals and fire stations should also be included in the plan. In addition to the means of transportation to potential evacuation sites, the reunification plan should also include predetermined routes for getting students, school staff, security, first responders, and other support personnel to and from the site. Evaluation of these exercises is required to ensure that areas of improvement are identified and addressed. School reunification plans vary by several factors, including legal requirements to have plans in place, the size of the school, and existing school systems and/or networks. A protocol for informing parents and caregivers that their children are missing, injured, or deceased must also be developed. Chapter 11 General Suggestions for Parent-Student Reunification Plans for Schools Local community emergency management and response agencies should consult on the district’s plan to promote a coordinated response to evacuations. that provides considerations for developing a Family Reunification Annex to a school’s emergency operations plan (EOP). The top part should also ask for the name of the person picking up the student, their relationship with the student, and their phone number. Emergency Reunification Procedures. Primer To Design Safe School Projects in Case of Terrorist Attacks (FEMA 428) (available at the FEMA Web site library: Reference Manual To Mitigate Potential Terrorist Attacks Against Buildings (FEMA 426) (available at the FEMA Web site library: Understanding Your Risks: Identifying Hazards and Estimating Losses (FEMA 386-2) (available at the FEMA Web site library: CERT: Community Emergency Response Team Information (available at the Citizen Corps Web site: Lead and Manage My School:  Emergency Planning Toolkit for Schools (available at the Department of Education Web site: Masters of Disaster, Disaster Education:  A Preparedness Curriculum for K-8 Teachers (available at the American Red Cross Web site: Thirty Tips for Emergency Preparedness (available at the Department of Homeland Security Web site: Threat Assessment in Schools:  A Guide to Managing Threatening Situations and to Create Safe School Climates (available at the Secret Service Web site: Evacuation and Reunification video (available at the Deer Valley Unified School District Web site: Managing the Psychological Aftermath of School Incidents Seminar (. (2015). For the purposes of this document, reunification is defined as the process of assisting displaced disaster survivors, including children, in voluntarily reestablishing contact with family and friends after a period of separation. However, it is important to note that this handout also provides guidance for student and caregiver reunifications that take place at school (when evacuation is not required). Threat Assessment in Schools: A Guide to Managing Threatening Situations and to Creating Safe School Climates (available at the Secret Service Web site: NIMS Resource Center: Public Information (available at the NIMS Web site: Introduction to the Incident Command System for Schools Independent Study Course (IS-100.SCa) (available at the Emergency Management Institute Web site: Incident Command System (ICS) forms (available at the NIMS Resource Center Web site: National Organization on Disability Web site (, Managing the Psychological Aftermath of School Incidents Seminar (, Responding to Pandemic Flu in the Classroom Seminar (, School Nurse’s Role in Incidents Seminar (. Individuals reporting or searching for a child missing as a result of a disaster should call the NCMEC National Emergency Child Locator Center at 1-866-908-9572. In addition to an “evacuation go-kit,” schools should have two identical “reunification go-kits,” one that is kept at the school and a second at an offsite location (ideally the evacuation site). Business Not as Usual:  Preparing for Pandemic Flu (available at the King County Department of Public Health Web site: Evacuation and Reunification (available at the Deer Valley Unified School District Web site: Residential Shelter-in-Place (available at the Oak Ridge National Laboratory Web site: Responding to an Emergency:  One Principal’s Tale (available to order at the Readiness and Emergency Management for Schools Technical Center Web site: Community Emergency Response Team (CERT): Environmental Protection Agency HealthySEAT: FEMA Emergency Management Institute Web site: Homeland Security Exercise and Evaluation Program Web site: National Clearinghouse for Educational Facilities Web site . 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